Chicago 2006 YAPC Bid

Tue, 06-Dec-2005 by Jim Brandt edit post

Below is the bid submitted by the Chicago group. Chicago was selected to host YAPC::NA::2006. <a name="__index__"></a>  <ul> <li><a href="#overview">Overview</a></li> <ul> <li><a href="#who_we_are">Who we are</a></li> <li><a href="#why_chicago">Why Chicago?</a></li> </ul> <li><a href="#dates_and_location">Dates and Location</a></li> <li><a href="#facilities">Facilities</a></li> <ul> <li><a href="#facility_location">Facility Location</a></li> <li><a href="#facility_layout_and_capacity">Facility Layout and Capacity</a></li> <li><a href="#a_v_and_internet_arrangements">A/V and Internet arrangements</a></li> <li><a href="#cost_summary">Cost Summary</a></li> <ul> <li><a href="#individual_costs___245___travel">Individual Costs: $245 + Travel</a></li> <li><a href="#conference_fees_per_person___55">Conference Fees Per Person: $55</a></li> <li><a href="#conference__possible_">Conference: Possible!</a></li> </ul> </ul> <li><a href="#accommodations">Accommodations</a></li> <ul> <li><a href="#lowcost_arrangements">Low-Cost Arrangements</a></li> <li><a href="#hotels">Hotels</a></li> </ul> <li><a href="#transportation">Transportation</a></li> <ul> <li><a href="#arrival_and_departure">Arrival and Departure</a></li> <ul> <li><a href="#by_plane">By Plane</a></li> <li><a href="#by_train__and_bus_">By Train (and bus)</a></li> <ul> <li><a href="#train">Train</a></li> <li><a href="#bus">Bus</a></li> </ul> <li><a href="#by_automobile">By Automobile</a></li> </ul> <li><a href="#while_attending_yapc">While attending YAPC</a></li> </ul> <li><a href="#other_things_to_do">Other Things To Do</a></li> <ul> <li><a href="#attractions">Attractions</a></li> <li><a href="#sports_and_recreation">Sports and Recreation</a></li> <li><a href="#restaurants">Restaurants</a></li> </ul> </ul>  <hr /> <h1><a name="overview">Overview</a></h1> Welcome to the Chicago Perl Mongers' bid for YAPC::NA 2006. We've decided to try to host next year's Yet Another Perl Conference and hope that you agree that Chicago is the spot for YAPC. <h2><a name="who_we_are">Who we are</a></h2> Chicago.pm is the Chicago-area chapter of the Perl Mongers group. We are an active group with almost monthly meetings. We host a mailing list and website, of which book reviews are often published. We adopted a Phalanx module and have worked to improve its testing coverage. The group consists of many Perl users, as well as, some notable figures in the Perl world, including Andy Lester, the public relations representative for the Perl Foundation and brian d foy, the publisher of The Perl Review. <h2><a name="why_chicago">Why Chicago?</a></h2> Why not? Chicago is an exciting metropolitan area. It is a central hub for all forms of transportation, including automobile, air, rail, and water. Chicago is the second largest city in the United States, with over six million people from diverse cultures. Chicago is the home of many professional sports clubs including the Cubs, White Sox, Fire, Bears, Bulls, and Blackhawks. Chicago's architecture is second to none. The city has a picturesque skyline that includes the Sears Tower, Prudential Tower, and John Handcock Building. It is also the home of Frank Lloyd Wright and Louis Sullivan, two of the most famous architects of modern times. Did we mention food yet? Where else can you get an authentic Chicago-style pizza or have one of the best hot dogs ever made? Plus, Chicago has a huge variety of ethnic dishes to choose from. You will find them throughout Chicago and in the many culture based neighborhoods. Chicago is no stranger to technology either. Many companies in the downtown area use Perl to keep financial institutions going. <hr /> <h1><a name="dates_and_location">Dates and Location</a></h1> We are proposing to host the conference on Monday through Wednesday, June 26-28, 2006. These dates were chosen due to their proximity to last year's dates. The proposed venue is the Chicago campus of the Illinois Institute of Technology (<a href="http://www.iit.edu/">http://www.iit.edu/</a>). They have a large conference center (<a href="http://www.ccc.iit.edu/">http://www.ccc.iit.edu/</a>) which we are planning to utilize. <hr /> <h1><a name="facilities">Facilities</a></h1> <h2><a name="facility_location">Facility Location</a></h2> The Illinois Institute of Technology has a conference center called the Hermann Union Building (<a href="http://maps.google.com/maps?q=3241+S+Federal,+Chicago,+IL&iwloc=A&hl=en">http://maps.google.com/maps</a>) This conference center is located in the heart of the IIT campus, only a block away from the campus cafeteria, dormitories, and the Chicago 'L'. IIT itself is located just south of the heart of Chicago, right beside US Cellular Field. It is easily accessible by bus, 'L', and automobile. <h2><a name="facility_layout_and_capacity">Facility Layout and Capacity</a></h2> The Hermann Union Building is a multi-level conference facility. The ground level of the facility contains an auditorium and multiple conference rooms of various sizes. The facility is leased by the room or as a whole. Depending on the number of registrants to the conference, we can adjust which rooms that we will use to best fit the conference size. A diagram of the layout is available at <a href="http://perlcast.com/images/hub.png">http://perlcast.com/images/hub.png</a>. <pre> |---------------------------------------------------------| | Room | Theater Capacity | Conference Capacity | |---------------------------------------------------------| | Auditorium | 850 | N/A | |---------------------------------------------------------| | Main Lobby | 300 | 140 | |---------------------------------------------------------| | Gallery Lounge | 300 | 140 | |---------------------------------------------------------| | Main Ballroom | 300 | 140 | |---------------------------------------------------------| | Expo | 300 | 140 | |---------------------------------------------------------| | Alumni Lounge | 50 | 30 | |---------------------------------------------------------| | Hermann Lounge | 40 | 20 | |---------------------------------------------------------| | Field Room | 36 | 16 | |---------------------------------------------------------| | Crown Room | 36 | 16 | |---------------------------------------------------------|</pre> <h2><a name="a_v_and_internet_arrangements">A/V and Internet arrangements</a></h2> The Hermann Union Building is fully equipped with audio-visual resources. The auditorium comes standard with stage lighting and sound. All other rooms can be set up with portable audio equipment for a fee. IIT has AV engineers who bring in and set up the equipment. Additionally, IIT has videographers that will record conference sessions. Only wired Internet access is available within the Hermann Union Building; however, it is allowable for YAPC to bring in wireless routers and connect them to the wired connection. Additionally, there are PC's available in the Gallery Lounge and the Computer Lab. There are many wireless hot-spots around campus, including the dormitories. Conference attendees staying in the dorms will gain access to these hot-spots. <h2><a name="cost_summary">Cost Summary</a></h2> Our costs are based on a YAPC costing $85 per person, which is no increase from years past. <h3><a name="individual_costs___245___travel">Individual Costs: $245 + Travel</a></h3> What do we expect a person who attends the conference to spend overall. There are costs such as conference fees, lodging, and food. Below is our estimate of how someone could experience YAPC::NA 2006 in Chicago on the cheap. This assumes that you'll be sharing a room and eating in the cafeteria. <pre> |---------------------------------------------------|------| | Expense | Cost | |---------------------------------------------------|------| | Conference | $85 | |---------------------------------------------------|------| | Day 1 Food: 3 meals in cafeteria | $25 | |---------------------------------------------------|------| | Day 2 Food: 2 meals in cafeteria, dinner provided | $15 | |---------------------------------------------------|------| | Day 3 Food: 2 meals in cafeteria | $15 | |---------------------------------------------------|------| | Sunday night in dorm | $35 | |---------------------------------------------------|------| | Monday night in dorm | $35 | |---------------------------------------------------|------| | Tuesday night in dorm | $35 | |---------------------------------------------------|------| | Total (without travel) | $245 | |---------------------------------------------------|------|</pre> <h3><a name="conference_fees_per_person___55">Conference Fees Per Person: $55</a></h3> <pre> |------------------------------|------| | Expense Description | Cost | |------------------------------|------| | Snacks and drinks for 3 days | $30 | |------------------------------|------| | Dinner one night | $20 | |------------------------------|------| | T-Shirt | $5 | |------------------------------|------| | Total | $55 | |------------------------------|------|</pre> <h3><a name="conference__possible_">Conference: Possible!</a></h3> With $55 being spent on each attendee, there will be $30 per attendee remaining to pay for the conference facilities. <pre> |-----------|------------------| | Attendees | Amount Available | |-----------|------------------| | 200 | $6000 | |-----------|------------------| | 250 | $7500 | |-----------|------------------| | 300 | $9000 | |-----------|------------------| | 350 | $10500 | |-----------|------------------| | 400 | $12000 | |-----------|------------------| | 450 | $13500 | |-----------|------------------| | 500 | $15000 | |-----------|------------------|</pre> For less than 300 people, all that would be needed as far as facilities would be the Main Ballroom and the Alumni and Herman Lounge. These run $900/day for a total of $2700. Additional costs for A/V Tech, Internet, Setup, Post Event Cleanup, Building Manager, Custodial, and Sound run $2080 putting the total cost at $4780 for less than three hundred people. For more than 300 people, the Expo would need to be rented for an extra $750 per day for a total of $2250. Adding this to the previous total brings us to $7030. In order to keep from having to rent the auditorium, the key addresses can be simulcast into the other rooms. It is also possible to rent the auditorium for the first half of Monday and the last half of Wednesday, allowing the major sessions to be held together but the sessions to be held independently. There are many opportunities for cost adjustments, one of which is brining the per-person costs down on food. However, initial estimates show that even at $85 it is possible to have a profitable YAPC. This also assumes exactly zero sponsorship. <hr /> <h1><a name="accommodations">Accommodations</a></h1> <h2><a name="lowcost_arrangements">Low-Cost Arrangements</a></h2> <ul> <li><a name="item_iit_dorms">IIT dorms</a> </li> IIT has newly constructed dormitories that are available to conference attendees. The dorms boast complete wireless Internet coverage, common rooms with televisions and DVD players, and roof-top patios. The dorms are $45 for a private room and $70 for a shared room. <li><a name="item_hostel_international">Hostel International</a> </li> Chicago is home to many hostels. These hostels can cost as little as $30 per night with breakfast included in the price. </ul> <h2><a name="hotels">Hotels</a></h2> Chicago hosts hundreds, if not thousands of hotels. With IIT's proximity to downtown, YAPC attendees could easily stay at a fine hotel and still be only minutes away from the conference. <hr /> <h1><a name="transportation">Transportation</a></h1> <h2><a name="arrival_and_departure">Arrival and Departure</a></h2> <h3><a name="by_plane">By Plane</a></h3> Chicago is home to two major international airports, O'Hare and Midway. Almost every major airline runs some service to at least one of these airports. Each airport is connected to major expressways and the Chicago 'L', making getting from the airport to the conference and back easy. <ul> <li><a name="item_o_27hare_http_3a_2f_2fwww_2eflychicago_2ecom_2foha">O'Hare <a href="http://www.flychicago.com/ohare/home.asp">http://www.flychicago.com/ohare/home.asp</a></a> </li> <ul> <li><a name="item_public_transportation">Public Transportation</a> </li> Take the CTA Blue Line to the Clark station. Exit the train and follow the signage to the CTA Green Line trains. Take the CTA Green Line bound for Ashland-63rd or 63rd-Cottage Grove to the 35th-Bronzeville-IIT station. <li><a name="item_driving">Driving</a> </li> Take the Kennedy Expressway (I-90) south. It will merge into I-94 and become the Dan Ryan Expressway (I-90/94). Take the Dan Ryan Expressway east to 31st Street exit, continue south to 33rd Street, turn left (east). Metered parking is located along Federal Street north and south of 33rd Street, and in the Visitor's Parking Lot (Lot A4) at 32nd Street and State Street. <a href="http://maps.google.com/maps?saddr=10000+Bessie+Coleman+Dr,+Chicago,+IL+60666+(O'Hare)&daddr=3300+South+federal+Street,+Chicago,+Illinois+60616-3793+(IIT)&hl=en">http://maps.google.com/maps</a> </ul> <li><a name="item_midway_http_3a_2f_2fwww_2eflychicago_2ecom_2fmidwa">Midway <a href="http://www.flychicago.com/midway/home.asp">http://www.flychicago.com/midway/home.asp</a></a> </li> <ul> <li>Public Transportation </li> Take the CTA Orange Line to the Roosevelt station. Exit the train on the left and walk across the platform to the south-bound trains. Take the CTA Green Line bound for Ashland-63rd or 63rd-Cottage Grove to the 35th-Bronzeville-IIT station. <li>Driving </li> Exit the airport and travel North on S Cicero Avenue. Turn right onto the Stevenson Expressway North (I-55). From the Stevenson, exit to the Dan Ryan Expressway East (I-90/94). Take the Dan Ryan Expressway east to 31st Street exit, continue south to 33rd Street, turn left (east). Metered parking is located along Federal Street north and south of 33rd Street, and in the Visitor's Parking Lot (Lot A4) at 32nd Street and State Street. <a href="http://maps.google.com/maps?spn=0.060162,0.120352&saddr=5700+S+Cicero+Ave,+Chicago,+IL+60638+(Midway+Airport)&daddr=3300+South+federal+Street,+chicago,+il+(IIT)&hl=en">http://maps.google.com/maps</a> </ul> </ul> <h3><a name="by_train__and_bus_">By Train (and bus)</a></h3> If flying is not your style, but you still don't want to drive, both Amtrak and Greyhound serve Chicago. Amtrak will bring riders to Union Station, right in downtown Chicago. Greyhound will drop riders off a little South of Union Station, right next to the Chicago 'L'. <h4><a name="train">Train</a></h4> Amtrak serves Chicago at Union Station. Union station is accessible to public transportation that connects to IIT. Additionally, limousine and taxi are available at Union Station. <ul> <li><a name="item_less_walking_option">Less Walking Option</a> </li> From Union Station, walk to the Route 126 us stop on the South-side of Jackson at either Clinton or Canal. Take the 126 Bus to Wabash. When you board the bus, be sure to tell the driver that you want a transfer. Walk North on Wabash to the entrance to the CTA Green Line. Take the CTA Green Line bound for Ashland-63rd or 63rd-Cottage Grove to the 35th-Bronzeville-IIT station. <li><a name="item_no_buses_option">No Buses Option</a> </li> From Union Station, walk East on Adams or Jackson to Wells. From Adams, turn right on Wells. From Jackson, turn left on Wells. Enter the CTA Orange Line. Take the CTA Orange line bound for Midway to the Roosevelt stop. Exit the train and wait on a CTA Green Line train on the same track. Take the CTA Green Line bound for Ashland-63rd or 63rd-Cottage Grove to the 35th-Bronzeville-IIT station. <li><a name="item_no_transfers_option">No Transfers Option</a> </li> From Union Station, walk North on Clinton to Lake Street. Enter the CTA Green Line. Take the CTA Green Line bound for Ashland-63rd or 63rd-Cottage Grove to the 35th-Bronzeville-IIT station. <li>Driving </li> Travel North on S. Canal Street. Turn left onto W. Randolph Street. Turn left onto the Dan Ryan Expressway (I-90/94). Take the Dan Ryan Expressway east to 31st Street exit, continue south to 33rd Street, turn left (east). Metered parking is located along Federal Street north and south of 33rd Street, and in the Visitor's Parking Lot (Lot A4) at 32nd Street and State Street. <a href="http://maps.google.com/maps?spn=0.060122,0.120352&saddr=225+S+Canal+St,+Chicago,+IL+60606%C2%A0(Chicago+Union+Station)&daddr=3300+South+federal+Street,+chicago,+il+(IIT)&hl=en">http://maps.google.com/maps</a> </ul> <h4><a name="bus">Bus</a></h4> There are both Greyhound and Continental Trailways terminals. The terminals are accessible to public transportation that connects to IIT. Additionally, taxi service is available at the terminals. <ul> <li>Less Walking Option </li> From the Greyhound Station go to the corner of Jefferson and Harrison. Take the 7 Bus Eastbound toward Congress Plaza to Wabash. When you board the bus, be sure to tell the driver that you want a transfer. Walk North on Wabash to the entrance to the CTA Green Line. Take the CTA Green Line bound for Ashland-63rd or 63rd-Cottage Grove to the 35th-Bronzeville-IIT station. <li>No Buses Option </li> From the Greyhound Station walk east down Harrison one block to Clinton. Turn left on Clinton and enter the CTA Blue Line. Take the CTA Blue Line toward O'Hare to the Clark station. Follow the signage in the Clark station and transfer to the CTA Green Line. Take the CTA Green Line bound for Ashland-63rd or 63rd-Cottage Grove to the 35th-Bronzeville-IIT station. <li>Driving </li> Travel East on W. Harrison Street. Turn right onto S. Clinton Street. Turn right onto W. Roosevelt Road. Turn onto the Dan Ryan Expressway East (I-90/94). Take the Dan Ryan Expressway East to 31st Street exit, continue south to 33rd Street, turn left (east). Metered parking is located along Federal Street north and south of 33rd Street, and in the Visitor's Parking Lot (Lot A4) at 32nd Street and State Street. <a href="http://maps.google.com/maps?saddr=630+W+Harrison+St,+Chicago,+IL+60607+(Greyhound)&daddr=3300+South+Federal+Street,+Chicago,+IL+60616+(IIT)&hl=en">http://maps.google.com/maps</a> </ul> <h3><a name="by_automobile">By Automobile</a></h3> To get to IIT by automobile, take the Dan Ryan Expressway (I-90/94) to 31st Street exit, continue south to 33rd Street, turn left (east). Metered parking is located along Federal Street north and south of 33rd Street, and in the Visitor's Parking Lot (Lot A4) at 32nd Street and State Street. IIT has on-campus parking available for the conference at no additional charge. IIT requests an estimate of the number of cars that will be parked. <h2><a name="while_attending_yapc">While attending YAPC</a></h2> The Illinois Institute of Technology is conveniently located between two CTA 'L' stations. The 35th-Bronzeville-IIT station is the Institute's connection to the CTA Green Line. This line is an above-ground line that connects the West and Southern Chicago suburbs while passing through the Chicago downtown area. The Sox-35th station is the Institute's connection to the CTA Red Line. This line is both and over and under ground line. This line connects the Northern and Southern Chicago suburbs and stays very close to Lake Michigan. Both Wrigley Field and US Cellular Field have stops on the CTA Red Line. The CTA #29-State, #35-35th, #24-Wentworth, and #4-Cottage Grove bus lines all have stops on the main IIT campus. Connections between these and other buses can get you just about anywhere in town. Beyond the CTA, the Metra rail system can cheaply transport people to more remote suburbs. Most Metra trains connect to the PACE bus system, which will accept transfers and passes purchased through CTA. Regular CTA fares are $1.75 US for a single trip or $2 US for a trip with transfers. Transfers between 'L' lines can be done at no extra charge at any of the many free transfer stations. Short-term unlimited ride passes are available for visitors. The cost of these passes is: <ul> <li><a name="item_1_2dday_visitor_pass_for__245">1-Day Visitor Pass for $5</a> </li> <li><a name="item_2_2dday_visitor_pass_for__249">2-Day Visitor Pass for $9</a> </li> <li><a name="item_3_2dday_visitor_pass_for__2412">3-Day Visitor Pass for $12</a> </li> <li><a name="item_5_2dday_visitor_pass_for__2418">5-Day Visitor Pass for $18</a> </li> </ul> Metra is a separate system from CTA and is not covered under the unlimited passes. Fares for Metra are typically less than $5 US one-way. <hr /> <h1><a name="other_things_to_do">Other Things To Do</a></h1> <h2><a name="attractions">Attractions</a></h2> <ul> <li><a name="item_art_institute">Art Institute</a> </li> <li><a name="item_museum_of_science_and_industry">Museum of Science and Industry</a> </li> <li><a name="item_the_field_museum_of_natural_history">The Field Museum of Natural History</a> </li> <li><a name="item_shedd_aquarium">Shedd Aquarium</a> </li> <li><a name="item_adler_planetarium">Adler Planetarium</a> </li> <li><a name="item_goodman_theater">Goodman Theater</a> </li> <li><a name="item_chicago_shakespeare_theater">Chicago Shakespeare Theater</a> </li> <li><a name="item_steppenwolf_theater">Steppenwolf Theater</a> </li> <li><a name="item_oriental_theater">Oriental Theater</a> </li> <li><a name="item_second_city">Second City</a> </li> <li><a name="item_sears_tower">Sears Tower</a> </li> <li><a name="item_hancock_building">Hancock Building</a> </li> <li><a name="item_navy_pier">Navy Pier</a> </li> <li><a name="item_frank_lloyd_wright_27s_home_and_workshop">Frank Lloyd Wright's Home and Workshop</a> </li> <li><a name="item_oak_street_beach">Oak Street Beach</a> </li> <li><a name="item_millennium_park">Millennium Park</a> </li> <li><a name="item_chinatown">Chinatown</a> </li> <li><a name="item_brookfield_zoo">Brookfield Zoo</a> </li> <li><a name="item_chicago_architecture_foundation_tours">Chicago Architecture Foundation Tours</a> </li> <li><a name="item_avenue">Michigan Avenue (The Magnificent Mile)</a> </li> <li><a name="item_lake_and_river_cruises">Lake and River Cruises</a> </li> </ul> <h2><a name="sports_and_recreation">Sports and Recreation</a></h2> <ul> <li><a name="item_the_white_sox_will_play_the_houston_astros_on_satu">The White Sox will play the Houston Astros on Saturday and Sunday before YAPC, and be in Pittsburgh during YAPC.</a> </li> <li><a name="item_the_cubs_will_host_the_milwaukee_brewers_during_th">The Cubs will host the Milwaukee Brewers during the conference. Group tickets might be a little hard to come by, but it should be possible to do.</a> </li> <li><a name="item_the_fire_may_be_in_town_during_that_time_2e">The Fire may be in town during that time.</a> </li> <li><a name="item_a_host_of_minor_league_baseball_teams_may_have_bas">A host of minor league baseball teams may have baseball games as well.</a> </li> <li><a name="item_the_bulls_2c_bears_and_hawks_will_not_be_playing_a">The Bulls, Bears and Hawks will not be playing at that time.</a> </li> </ul> <h2><a name="restaurants">Restaurants</a></h2> Chicago is home to countless restaurants including Pizzera Uno, the original restaurant that served as inspiration for the chain. Beyond that, you can find almost any type of food imaginable.

Category: Conferences

Chicago 2006 YAPC Bid

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