Chicago 2006 YAPC Bid

Below is the bid submitted by the Chicago group. Chicago was selected to host YAPC::NA::2006.



Overview

Welcome to the Chicago Perl Mongers' bid for YAPC::NA 2006. We've decided to try to host next year's Yet Another Perl Conference and hope that
you agree that Chicago is the spot for YAPC.

Who we are

Chicago.pm is the Chicago-area chapter of the Perl Mongers group. We are an active group with almost monthly meetings. We host a mailing list
and website, of which book reviews are often published. We adopted a
Phalanx module and have worked to improve its testing coverage. The group
consists of many Perl users, as well as, some notable figures in the Perl
world, including Andy Lester, the public relations representative for
the Perl Foundation and brian d foy, the publisher of The Perl Review.

Why Chicago?

Why not? Chicago is an exciting metropolitan area. It is a central hub for all forms of transportation, including automobile, air, rail,
and water. Chicago is the second largest city in the United States,
with over six million people from diverse cultures. Chicago is the
home of many professional sports clubs including the Cubs, White Sox,
Fire, Bears, Bulls, and Blackhawks. Chicago's architecture is second
to none. The city has a picturesque skyline that includes the Sears
Tower, Prudential Tower, and John Handcock Building. It is also the
home of Frank Lloyd Wright and Louis Sullivan, two of the most famous
architects of modern times.

Did we mention food yet? Where else can you get an authentic Chicago-style pizza or have one of the best hot dogs ever made? Plus,
Chicago has a huge variety of ethnic dishes to choose from. You will
find them throughout Chicago and in the many culture based neighborhoods.

Chicago is no stranger to technology either. Many companies in the downtown area use Perl to keep financial institutions going.



Dates and Location

We are proposing to host the conference on Monday through Wednesday, June 26-28, 2006. These dates were chosen due to their proximity to
last year's dates.

The proposed venue is the Chicago campus of the Illinois Institute of Technology (http://www.iit.edu/). They have a large conference center
(http://www.ccc.iit.edu/) which we are planning to utilize.



Facilities

Facility Location

The Illinois Institute of Technology has a conference center called the Hermann Union Building
(http://maps.google.com/maps)
This conference center is located in the heart of the IIT campus, only
a block away from the campus cafeteria, dormitories, and the Chicago 'L'.

IIT itself is located just south of the heart of Chicago, right beside US Cellular Field. It is easily accessible by bus, 'L', and automobile.

Facility Layout and Capacity

The Hermann Union Building is a multi-level conference facility. The ground level of the facility contains an auditorium and multiple
conference rooms of various sizes. The facility is leased by the room or
as a whole. Depending on the number of registrants to the conference, we
can adjust which rooms that we will use to best fit the conference size.

A diagram of the layout is available at http://perlcast.com/images/hub.png.

 |---------------------------------------------------------|
 |  Room          | Theater Capacity | Conference Capacity |
 |---------------------------------------------------------|
 | Auditorium     |              850 |                 N/A |
 |---------------------------------------------------------|
 | Main Lobby     |              300 |                 140 |
 |---------------------------------------------------------|
 | Gallery Lounge |              300 |                 140 |
 |---------------------------------------------------------|
 | Main Ballroom  |              300 |                 140 |
 |---------------------------------------------------------|
 | Expo           |              300 |                 140 |
 |---------------------------------------------------------|
 | Alumni Lounge  |               50 |                  30 |
 |---------------------------------------------------------|
 | Hermann Lounge |               40 |                  20 |
 |---------------------------------------------------------|
 | Field Room     |               36 |                  16 |
 |---------------------------------------------------------|
 | Crown Room     |               36 |                  16 |
 |---------------------------------------------------------|

A/V and Internet arrangements

The Hermann Union Building is fully equipped with audio-visual resources. The auditorium comes standard with stage lighting and sound. All other
rooms can be set up with portable audio equipment for a fee. IIT has
AV engineers who bring in and set up the equipment. Additionally,
IIT has videographers that will record conference sessions.

Only wired Internet access is available within the Hermann Union Building; however, it is allowable for YAPC to bring in wireless routers and
connect them to the wired connection. Additionally, there are PC's
available in the Gallery Lounge and the Computer Lab.

There are many wireless hot-spots around campus, including the dormitories. Conference attendees staying in the dorms will gain access
to these hot-spots.

Cost Summary

Our costs are based on a YAPC costing $85 per person, which is no increase from years past.

Individual Costs: $245 + Travel

What do we expect a person who attends the conference to spend overall. There are costs such as conference fees, lodging, and food. Below is
our estimate of how someone could experience YAPC::NA 2006 in Chicago
on the cheap. This assumes that you'll be sharing a room and eating in
the cafeteria.

 |---------------------------------------------------|------|
 | Expense                                           | Cost |
 |---------------------------------------------------|------|
 | Conference                                        | $85  |
 |---------------------------------------------------|------|
 | Day 1 Food: 3 meals in cafeteria                  | $25  |
 |---------------------------------------------------|------|
 | Day 2 Food: 2 meals in cafeteria, dinner provided | $15  |
 |---------------------------------------------------|------|
 | Day 3 Food: 2 meals in cafeteria                  | $15  |
 |---------------------------------------------------|------|
 | Sunday night in dorm                              | $35  |
 |---------------------------------------------------|------|
 | Monday night in dorm                              | $35  |
 |---------------------------------------------------|------|
 | Tuesday night in dorm                             | $35  |
 |---------------------------------------------------|------|
 | Total (without travel)                            | $245 |
 |---------------------------------------------------|------|

Conference Fees Per Person: $55

 |------------------------------|------|
 | Expense Description          | Cost | 
 |------------------------------|------|
 | Snacks and drinks for 3 days | $30  |
 |------------------------------|------|
 | Dinner one night             | $20  |
 |------------------------------|------|
 | T-Shirt                      | $5   |
 |------------------------------|------|
 | Total                        | $55  | 
 |------------------------------|------|

Conference: Possible!

With $55 being spent on each attendee, there will be $30 per attendee remaining to pay for the conference facilities.

 |-----------|------------------|
 | Attendees | Amount Available |
 |-----------|------------------|
 | 200       | $6000            |
 |-----------|------------------|
 | 250       | $7500            |
 |-----------|------------------|
 | 300       | $9000            |
 |-----------|------------------|
 | 350       | $10500           |
 |-----------|------------------|
 | 400       | $12000           |
 |-----------|------------------|
 | 450       | $13500           |
 |-----------|------------------|
 | 500       | $15000           |
 |-----------|------------------|

For less than 300 people, all that would be needed as far as facilities would be the Main Ballroom and the Alumni and Herman Lounge. These run
$900/day for a total of $2700. Additional costs for A/V Tech, Internet,
Setup, Post Event Cleanup, Building Manager, Custodial, and Sound run
$2080 putting the total cost at $4780 for less than three hundred people.

For more than 300 people, the Expo would need to be rented for an extra $750 per day for a total of $2250. Adding this to the previous total
brings us to $7030. In order to keep from having to rent the auditorium,
the key addresses can be simulcast into the other rooms.

It is also possible to rent the auditorium for the first half of Monday and the last half of Wednesday, allowing the major sessions to be held
together but the sessions to be held independently.

There are many opportunities for cost adjustments, one of which is brining the per-person costs down on food. However, initial estimates show that
even at $85 it is possible to have a profitable YAPC.

This also assumes exactly zero sponsorship.



Accommodations

Low-Cost Arrangements

  • IIT dorms
  • IIT has newly constructed dormitories that are available to conference
    attendees. The dorms boast complete wireless Internet coverage, common
    rooms with televisions and DVD players, and roof-top patios. The dorms
    are $45 for a private room and $70 for a shared room.

  • Hostel International
  • Chicago is home to many hostels. These hostels can cost as little as
    $30 per night with breakfast included in the price.

Hotels

Chicago hosts hundreds, if not thousands of hotels. With IIT's proximity to downtown, YAPC attendees could easily stay at a fine hotel and still
be only minutes away from the conference.



Transportation

Arrival and Departure

By Plane

Chicago is home to two major international airports, O'Hare and Midway. Almost every major airline runs some service to at least one of these
airports. Each airport is connected to major expressways and the Chicago
'L', making getting from the airport to the conference and back easy.

  • O'Hare http://www.flychicago.com/ohare/home.asp
    • Public Transportation
    • Take the CTA Blue Line to the Clark station. Exit the train and follow
      the signage to the CTA Green Line trains. Take the CTA Green Line
      bound for Ashland-63rd or 63rd-Cottage Grove to the 35th-Bronzeville-IIT
      station.

    • Driving
    • Take the Kennedy Expressway (I-90) south. It will merge into
      I-94 and become the Dan Ryan Expressway (I-90/94). Take the
      Dan Ryan Expressway east to 31st Street exit, continue south
      to 33rd Street, turn left (east). Metered parking is located
      along Federal Street north and south of 33rd Street, and in the
      Visitor's Parking Lot (Lot A4) at 32nd Street and State Street.
      http://maps.google.com/maps

  • Midway http://www.flychicago.com/midway/home.asp
    • Public Transportation
    • Take the CTA Orange Line to the Roosevelt station. Exit the train
      on the left and walk across the platform to the south-bound trains.
      Take the CTA Green Line bound for Ashland-63rd or 63rd-Cottage Grove to
      the 35th-Bronzeville-IIT station.

    • Driving
    • Exit the airport and travel North on S Cicero Avenue. Turn right onto
      the Stevenson Expressway North (I-55). From the Stevenson, exit to the
      Dan Ryan Expressway East (I-90/94). Take the Dan Ryan Expressway east to
      31st Street exit, continue south to 33rd Street, turn left (east). Metered
      parking is located along Federal Street north and south of 33rd Street,
      and in the Visitor's Parking Lot (Lot A4) at 32nd Street and State Street.
      http://maps.google.com/maps

By Train (and bus)

If flying is not your style, but you still don't want to drive, both Amtrak and Greyhound serve Chicago. Amtrak will bring riders to Union
Station, right in downtown Chicago. Greyhound will drop riders off a
little South of Union Station, right next to the Chicago 'L'.

Train

Amtrak serves Chicago at Union Station. Union station is accessible to public transportation that connects to IIT. Additionally, limousine
and taxi are available at Union Station.

  • Less Walking Option
  • From Union Station, walk to the Route 126 us stop on the South-side
    of Jackson at either Clinton or Canal. Take the 126 Bus to Wabash.
    When you board the bus, be sure to tell the driver that you want a
    transfer. Walk North on Wabash to the entrance to the CTA Green Line.
    Take the CTA Green Line bound for Ashland-63rd or 63rd-Cottage Grove to
    the 35th-Bronzeville-IIT station.

  • No Buses Option
  • From Union Station, walk East on Adams or Jackson to Wells. From Adams,
    turn right on Wells. From Jackson, turn left on Wells. Enter the
    CTA Orange Line. Take the CTA Orange line bound for Midway to the
    Roosevelt stop. Exit the train and wait on a CTA Green Line train
    on the same track. Take the CTA Green Line bound for Ashland-63rd or
    63rd-Cottage Grove to the 35th-Bronzeville-IIT station.

  • No Transfers Option
  • From Union Station, walk North on Clinton to Lake Street. Enter the
    CTA Green Line. Take the CTA Green Line bound for Ashland-63rd or
    63rd-Cottage Grove to the 35th-Bronzeville-IIT station.

  • Driving
  • Travel North on S. Canal Street. Turn left onto W. Randolph
    Street. Turn left onto the Dan Ryan Expressway (I-90/94).
    Take the Dan Ryan Expressway east to 31st Street exit, continue
    south to 33rd Street, turn left (east). Metered parking is
    located along Federal Street north and south of 33rd Street,
    and in the Visitor's Parking Lot (Lot A4) at 32nd Street and State Street.
    http://maps.google.com/maps

Bus

There are both Greyhound and Continental Trailways terminals. The terminals are accessible to public transportation that connects to IIT. Additionally, taxi service is available at the terminals.

  • Less Walking Option
  • From the Greyhound Station go to the corner of Jefferson and Harrison.
    Take the 7 Bus Eastbound toward Congress Plaza to Wabash. When you
    board the bus, be sure to tell the driver that you want a transfer.
    Walk North on Wabash to the entrance to the CTA Green Line. Take the
    CTA Green Line bound for Ashland-63rd or 63rd-Cottage Grove to the
    35th-Bronzeville-IIT station.

  • No Buses Option
  • From the Greyhound Station walk east down Harrison one block to Clinton.
    Turn left on Clinton and enter the CTA Blue Line. Take the CTA Blue Line
    toward O'Hare to the Clark station. Follow the signage in the Clark
    station and transfer to the CTA Green Line. Take the CTA Green Line
    bound for Ashland-63rd or 63rd-Cottage Grove to the 35th-Bronzeville-IIT
    station.

  • Driving
  • Travel East on W. Harrison Street. Turn right onto S. Clinton
    Street. Turn right onto W. Roosevelt Road. Turn onto the Dan Ryan
    Expressway East (I-90/94). Take the Dan Ryan Expressway East to 31st
    Street exit, continue south to 33rd Street, turn left (east). Metered
    parking is located along Federal Street north and south of 33rd Street,
    and in the Visitor's Parking Lot (Lot A4) at 32nd Street and State Street.
    http://maps.google.com/maps

By Automobile

To get to IIT by automobile, take the Dan Ryan Expressway (I-90/94) to 31st Street exit, continue south to 33rd Street, turn left (east). Metered
parking is located along Federal Street north and south of 33rd Street,
and in the Visitor's Parking Lot (Lot A4) at 32nd Street and State
Street. IIT has on-campus parking available for the conference at no
additional charge. IIT requests an estimate of the number of cars that
will be parked.

While attending YAPC

The Illinois Institute of Technology is conveniently located between two CTA 'L' stations. The 35th-Bronzeville-IIT station is the Institute's
connection to the CTA Green Line. This line is an above-ground line that
connects the West and Southern Chicago suburbs while passing through the
Chicago downtown area. The Sox-35th station is the Institute's connection
to the CTA Red Line. This line is both and over and under ground line.
This line connects the Northern and Southern Chicago suburbs and stays
very close to Lake Michigan. Both Wrigley Field and US Cellular Field
have stops on the CTA Red Line.

The CTA #29-State, #35-35th, #24-Wentworth, and #4-Cottage Grove bus lines all have stops on the main IIT campus. Connections between these
and other buses can get you just about anywhere in town.

Beyond the CTA, the Metra rail system can cheaply transport people to more remote suburbs. Most Metra trains connect to the PACE bus system,
which will accept transfers and passes purchased through CTA.

Regular CTA fares are $1.75 US for a single trip or $2 US for a trip with transfers. Transfers between 'L' lines can be done at no extra
charge at any of the many free transfer stations. Short-term unlimited
ride passes are available for visitors. The cost of these passes is:

Metra is a separate system from CTA and is not covered under the unlimited passes. Fares for Metra are typically less than $5 US one-way.



Other Things To Do

Attractions

Sports and Recreation

Restaurants

Chicago is home to countless restaurants including Pizzera Uno, the original restaurant that served as inspiration for the chain.
Beyond that, you can find almost any type of food imaginable.

About TPF

The Perl Foundation - supporting the Perl community since 2000. Find out more at www.perlfoundation.org.

About this Entry

This page contains a single entry by Jim Brandt published on December 6, 2005 12:18 PM.

Boston 2006 YAPC Bid was the previous entry in this blog.

Vancouver 2006 YAPC Bid is the next entry in this blog.

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